How to write a leave application in school?

Understanding the purpose of a leave application

It is still obligatory for school-going kids to submit a leave letter prior to avoiding classes. It keeps the authorities updated with all the students and prevents children from avoiding classes regularly. It also provides an indication to a teacher about the events of a student and keeps a record of the student. A properly drafted leave application provides a clear indication and also persuades the teachers since it appears more authentic and apt.

A leave application is generally composed when a student has no choice but to miss the class in some unavoidable situations. Permission should be obtained prior to skipping the school directly. A leave can be availed on numerous reasons, such as health issues, family events, emergency work, festival celebrations, family problems, etc.

Elements of a leave application

A leave letter must be properly structured so that it is clear. Each letter must mandatorily include some elements.

• Heading: The heading must bear contact details such as the receiver’s address and designation. This is necessary because the letter will be delivered to the specified name personally. Under the heading, write the date on which you are writing this letter.
• Subject: Here, the letter’s title is stated in a brief way. It informs the reader of the letter’s context.
• Salutation: Here, the recipient is respectfully addressed. Proper titles such as ‘Respected Sir/Madam’ or other titles are utilized.
• Body: The body of the application is the most important part of the application for leave. This section holds detailed information such as the cause of requesting leave, leave period, and precise dates. Wish the recipient beforehand in advance with gratitude.

Finish the letter using a closing sentence that mentions the sender’s name and includes attachments if needed.

Tips on writing a good and effective leave application

There are certain age-old methods for writing an impressive and formal leave application. The format, its design, and the outline are set in most instances. You may adopt some tips that will make your application nearly flawless.

• Be specific and concise. An application for leave needs to be concise and straight to the point rather than going round in circles. Give exact reasons, naming exact dates of leave. Insert accurate contact information and a brief subject name to ensure easy recognition. Keep the letter body brief.

• Use formal language: Since you are addressing higher authorities like the principal and teachers, the tone of the application has to be very formal and in a respectful manner. Therefore, use professional terms like ‘Yours sincerely’, ‘Thankfully’, ‘Respected Sir’, etc. The letter should be grammatically correct, along with the correct spellings.

• Double-check for accuracy and clarity. After writing, go through the application before submission. Cross-check the dates of the leave period, the contact information, and the reason for leave must be clearly stated. Also, check for punctuation faults, spelling errors, etc.

Be true, sincere, and open in the letter. If necessary, support with required documents such as medical certificates, travel documents, etc.

Examples of leave applications

Sample: Leave application for personal reasons

To,

Recipient’s designation

(School Name)

(School address)

Date:

Subject: State the reason for taking leave of absence.

Respected Sir/Madam,

I am (your name), (class and section) student. State the causes of non-attendance in classes. Therefore, I will not be able to attend school from (date to date). I request you to kindly excuse me for the above-stated dates. I will ensure that the missed classes are covered upon my return and the assignments submitted within a week’s time.

Thanking you

Yours faithfully,

(Your name)

(class and section)

Example: Leave application due to medical grounds

Your daughter, ABC, is hospitalized because of food poisoning. Prepare a leave application to the class teacher requesting leave for one week.

The class teacher

Puran Murti Global School

Sonipat, Haryana

Date: 26.03.24

Subject: Sick leave for a week

My daughter, ABC, is hospitalized because of food poisoning. She will not be able to report to class for a week since she is required to take full rest. I hope that you can consider her condition and give her leave from the 1st to the 7th of December. I have included her medical certificate for your reference. Rest assured that she will be able to fulfill all her assigned tasks once she has recovered.

Thank you

Yours sincerely,

SRT

Common errors to be avoided

• Spelling and grammatical mistakes: Ensure the correct spelling and grammar are utilized. Wrong spellings create a negative impression in the mind of the reader.
• Unclear leave reasons: In case the leave reason is not clear, then the recipient will not be able to understand your situation, thus causing confusion. It can be possible that the leave is rejected.
• Not adhering to school rules: Some schools will have some rules, such as writing the leave letter a week in advance or not allowing leave for over a week. All these need to be remembered prior to writing.

Conclusion

If a student wants to bunk school, a formal application for leave permission has to be made to the school. The letter has to be written using a specific format. Addressing the superior with respect, having a polite tone, and quoting specific dates of leave duration with proper reasons for leave are a few guidelines which cannot be ignored.

Frequently Asked Questions (FAQs)

How do I write a school leave application?

In English, there exists a standard for formal letter writing. The structure of the letters in all contexts remains the same but differs regarding reasons.

What are the pieces of information to mention in the leave application?

It is crucial to write a leave letter to inform the teachers about your absence. The most significant things to be written are your name, class, and recipient’s name. Specify the grounds for your absence from school. Do not forget to specify the dates that you will be absent. You may also tell them your approximate time of arrival and that you shall accomplish the tasks given to you at the earliest possible moment.

How early in advance should I apply for leave?

This generally depends on the school rules. Most schools do not make it obligatory to apply for leave in advance, but there are some which are not rigid and permit you to apply within a few days. But my advice is that if it is a scheduled leave, apply for leave at least a week earlier. In the event of a medical emergency, the application for leave can be submitted even after taking the leave because it is very sudden.

What can I do if I have to extend my leave?

If you are already on leave and want to extend it for a couple of days, it is appropriate to submit another leave application with genuine and valid reasons. Attaching the actual documents as evidence is recommended. Be polite and show appreciation. Provide the expected date of return and apologize for the inconvenience.

Is there any format or template for writing a medical leave application?

The format or template for writing formal letters is more or less the same. In medical leave applications, you have an opportunity to attach your medical certificate as evidence of your extended absence. The other parts, such as the recipient’s designation and address, salutation, your name, class, and signature, reasons for the leave, etc., are the same.